Xellia Pharmaceuticals is a global pharmaceutical company headquartered in Copenhagen, dedicated to developing and manufacturing critical care and anti-infective therapies that save lives. Operating in a complex, international environment, Xellia combines scientific excellence with a strong execution culture and high professional standards.

We are now looking for an experienced and highly driven Executive Assistant to support two senior Executives, both members of Xellia’s Executive Committee, who operate at the very core of the organization and report directly to the CEO.

The role and its impact

This is a demanding and impactful Executive Assistant role for a professional who thrives in a fast-paced, international setting and takes pride in delivering high-quality support at executive level. You will work closely with your Executives and be part of a small, high-performing team of Executive Assistants who collaborate closely, support one another and operate with a strong sense of shared responsibility.

The role requires structure, judgement and stamina. The Executives you support are based outside Denmark and travel extensively across time zones, making planning, coordination and continuous adjustment a core part of the role. Flexibility is essential, as the role requires availability and decisiveness when business needs arise.

A key part of the role is to act as an organizational and human anchor, contributing to strong collaboration, trust and smooth interaction across leadership and the EA team.

What you will be responsible for

You will act as a trusted partner to your Executives and ensure that their time, priorities and logistics are handled with precision and foresight. This includes complex calendar management, extensive international travel planning and continuous coordination in an environment where changes are frequent and expectations are high.

You will work proactively to ensure your Executives are well prepared, including providing clarity on upcoming priorities, meetings and expectations several weeks ahead. You will support executive meetings and decision-making processes through preparation, coordination and follow-up, ensuring that relevant information, materials and logistics are always in place.

You are an experienced executive assistant who bring

This role is not defined by years of experience alone, but by mindset, work ethic and professional maturity. You are ambitious, disciplined and highly service-oriented, and you take ownership of your role and your contribution to the organization.

You are comfortable operating under pressure, able to remain calm and structured, and capable of navigating complex stakeholder landscapes with discretion and sound judgement. You understand what it means to support senior executives at a high level and are motivated by responsibility, trust and impact.

You bring several years of experience from an Executive Assistant or senior PA role in an international environment. English is your primary working language, both written and spoken, and Danish is not a requirement. Most importantly, you have the flexibility, resilience and commitment required to succeed in a role that operates across borders, time zones and shifting priorities.

What Xellia offers

You will join a professional, ambitious organization with a meaningful purpose and a strong execution culture. The role offers significant responsibility, close collaboration with senior leadership and the opportunity to work in a highly skilled and committed EA team where standards are high and collaboration is genuine.

This is a role for a professional who wants to be close to decision-making, who enjoys a demanding pace, and who is motivated by being relied upon.

We are looking forward to hearing from you

ProScout is managing the recruitment process on behalf of Xellia Pharmaceuticals. For questions regarding the position, please contact Sara Åkerström, Director & Senior Recruitment Partner, at +45 53 56 33 83.

Applications are reviewed on an ongoing basis so please apply with your CV as soon as possible.